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How Can I Leave a Copy of My Messages on the Server?

This document will help you setup your email program so that it leaves a copy of your messages on the server for a certain period of time. This tutorial assumes that you are configured to retrieve your email using the POP3 protocol. To learn more about the difference between POP3 and IMAP, click here.

Here's a quick overview of the process on the most popular e-mail programs:

Outlook Express, Outlook 2000:

  1. Go to the Tools menu and choose Accounts,
  2. double-click on your email account's name,
  3. go to the Advanced tab,
  4. check the box at the bottom that says Leave a copy of messages on the server and the other boxes underneath if needs be,
  5. click OK,
  6. click Close

Outlook 2003

  1. Go to the Tools menu, choose E-mail accounts, select View or change existing email accounts and click Next,
  2. double-click on the name of your Earthnet account,
  3. click on the More settings button,
  4. go to the Advanced tab,
  5. check the box at the bottom that says Leave copy of messages on the server and the other boxes underneath depending on your needs,
  6. click OK, Next and Finish

Windows Mail

  1. Click on the Tools menu, choose Accounts,
  2. Select the account and click on Properties on the right side.
  3. Click on the Advanced tab.
  4. Under the Delivery section, check the box that says Leave a copy of messages on the server and the boxes underneath depending on your needs
  5. click OK to confirm

Eudora 6

  1. Click on the Tools menu and choose Options,
  2. Select the category called Incoming Mail from the left panel,
  3. Check the box on the right side called Leave mail on server, and the boxes underneath depending on your needs,
  4. Click OK to confirm

Entourage for Mac

  1. Click on the Tools menu and choose Accounts,
  2. Double-click on the name of your email account and go to the Options tab,
  3. Under Server Options, check the box that says Leave a copy of each message on the server, and the other boxes as needed,
  4. Click OK to confirm

Apple Mail for Mac OS X

  1. Click on the Mail menu and choose Preferences,
  2. Click on the Accounts icon, and select your email account on the left side,
  3. Go to the tab called Advanced, and change the settings of the checkbox called Remove copy from server after retrieving a message:
    • if that checkbox is UNchecked, then all your messages will always stay on the server
    • if that checkbox is checked, then the messages will only stay on the server as long as specified in the drop-down box underneath
    • if that checkbox is checked and the drop-down box is set to Right Away, then your account will behave as a regular POP3 account (the messages will be downloaded to your computer and then removed from the server right away)
  4. Click OK to confirm
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